Need to edit a document on one device and pick it up on another? Microsoft 365 brings Word, Excel, PowerPoint, and cloud services together, with OneDrive sync and sharing for files you work on across devices.
Working across Word, Excel, and PowerPoint
Word is for writing and revising documents, while Excel organizes information in tables and supports calculations with formulas. PowerPoint is for building slide presentations, with design tools for arranging their appearance.
Microsoft 365 also includes Outlook and other apps and services, with availability varying by device.
How does OneDrive fit into the workflow?
Saving work to OneDrive connects it to Microsoft’s cloud storage. When you sign in on another device, synced files can be available there too, so a document or presentation can continue across devices without manually moving each saved copy.
Files can also be shared through links. For collaborative work, people can edit documents together and use comments to discuss changes in Word, Excel, and PowerPoint.
Cloud collaboration and AI features
The desktop apps work offline for editing; syncing, sharing and co-editing need an internet connection.
Copilot and other AI features appear in Microsoft 365 apps, including assistance with Word content and PowerPoint design. Their availability depends on the app and subscription, and some AI capabilities are restricted to eligible subscribers.
- Use Excel formulas and tables to work with structured data.
- Share a file by link when collaborators need access.
- Use comments and shared editing to coordinate changes.
Pros
- OneDrive sync keeps files available across signed-in devices
- Word, Excel, and PowerPoint support shared editing and comments
- Excel includes formulas, tables, and data-analysis tools
- PowerPoint provides AI-assisted design features
Cons
- Sync, sharing and Copilot features need an internet connection
System requirements: Windows 10, Windows 11 · 1.6 GHz or faster, 2-core processor
Can Microsoft 365 sync files between devices?
Yes. OneDrive sync connects saved files to cloud storage so they can be accessed across signed-in devices.
Can other people edit a Microsoft 365 document?
Yes. Word, Excel, and PowerPoint support sharing and collaborative editing, with comments for discussing changes.
Which apps are included?
Microsoft 365 includes Word, Excel, PowerPoint, Outlook, and other apps and services. Availability varies by device.