Brainstorming, risk-and-opportunity, and task-planning templates give Microsoft Whiteboard ready-made starting points for visual work. The app provides a shared canvas where people can write, draw, add images, and arrange ideas.
What can you put on a Whiteboard canvas?
Use the canvas to combine handwriting, drawings, typed notes, images, and stickers. On a touchscreen, input can come from a finger or a smart pen; a shared display or projector can show the board to a group.
Templates provide layouts for activities such as brainstorming, examining risks and opportunities, and tracking pending tasks. Several templates can sit in the same workspace, so a group can move between different activities without leaving the board.
How do people collaborate on a board?
Microsoft 365 collaboration allows participants in different places to add ideas and other content to a board in real time. A shareable link gives people a way to join the workspace.
- Use a shared board to collect contributions during a group session.
- Turn on tracking mode when one person should control edits while sharing their screen.
How can templates organize a session?
Choose a layout that matches the activity: a brainstorming template for gathering ideas, a risk-and-opportunity layout for analysis, or a pending-tasks template for organizing work. Keeping multiple templates together lets participants switch between those parts of a session within one workspace.
Pros
- Templates cover brainstorming, risk analysis, and pending tasks
- Touchscreens support drawing and writing with a finger or smart pen
- Microsoft 365 collaboration lets participants contribute in real time
- Shareable links let other participants join a board
System requirements: Windows 10, Windows 11
Can participants edit a Whiteboard at the same time?
Yes. Through Microsoft 365 collaboration, participants can contribute content to a board in real time.
What is tracking mode?
Tracking mode lets a person share their screen while keeping editing control limited to that person.
What types of templates does Whiteboard include?
Templates include layouts for brainstorming, risk-and-opportunity analysis, and pending tasks.
